Privacy Policy
Last updated: 9/12/2025
At WiCon Systems ("WiCon", "we", "us", or "our"), we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and protect information about you when you use our website, products, and services (collectively, the "Services").
1) Information We Collect
- Contact Information: name, email address, phone number, address, organization, and similar details you provide via forms (e.g., Contact, Training, Careers, Volunteer).
- Application Materials: information you submit for internships or training (e.g., CV, photo, academic history, experience, references).
- Communications: messages sent to us via forms or email and our responses.
- Technical Data: Device and browser information, and basic analytics to improve our Services.
2) How We Use Your Information
- To provide, maintain, and improve our Services.
- To process and respond to your requests (e.g., training registration, volunteer interest, internship applications, partnership interests, contact inquiries).
- To communicate with you (e.g., confirmations, updates, administrative messages).
- For security, fraud prevention, and to comply with legal obligations.
- With your consent, to send newsletters or marketing communications you opt in to.
3) Legal Bases for Processing
Where applicable (e.g., under GDPR), we rely on one or more of the following legal bases: consent, performance of a contract, legitimate interests (such as improving our Services and ensuring security), and compliance with legal obligations.
4) Sharing of Information
We do not sell personal information. We may share information with trusted service providers (e.g., hosting, email delivery, analytics) who process data on our behalf under appropriate data protection terms. We may also disclose information if required by law or to protect rights and safety.
5) Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy, including legal, accounting, or reporting requirements. Retention periods may vary based on the type of data and context of collection.
6) Security
We implement reasonable technical and organizational measures to protect personal data. However, no method of transmission or storage is fully secure, and we cannot guarantee absolute security.
7) International Transfers
Your information may be processed in countries other than your own. Where required, we take steps to ensure appropriate safeguards for cross-border transfers.
8) Your Rights
Depending on your location, you may have rights such as access, correction, deletion, restriction, objection, and data portability. You can exercise these rights by contacting us using the details below. We may need to verify your identity.
9) Cookies and Similar Technologies
We may use cookies and similar technologies to operate and improve the site. You can manage preferences in your browser settings.
10) Changes to This Policy
We may update this Policy from time to time to reflect changes to our practices or legal requirements. We will post the updated version on this page with a revised “Last updated” date.
11) Contact Us
If you have questions about this Privacy Policy or our data practices, contact us at:
- Email: contactwiconsystems@gmail.com
- Address: WiCon Systems, SW Buea, Cameroon